Privacy Notice and Data Governance Framework
QUANTORIX SYSTEMS GROUP operates this landing page to provide specialized service offerings. We are committed to safeguarding the digital privacy and fundamental rights of all visitors and prospective clients. This Privacy Notice outlines our rigorous compliance protocols regarding the collection, processing, utilization, and protection of personal data in alignment with stringent regional regulatory frameworks effective as of 2026-09-20. By accessing our platform and submitting your information, you acknowledge the practices described herein.
Categories of Personal Information Collected
To deliver our specialized services effectively, we capture specific categories of information depending on your direct interactions with our landing page:
- Direct Identifiers: Full legal names, professional titles, and corporate affiliations provided via inquiry or registration forms.
- Communication Coordinates: Corporate email addresses and telephone numbers represented by 32 455 01 71 09 and [email protected].
- Technical Telemetry: IP addresses, browser types, operating systems, and device fingerprints captured automatically during navigation.
- Operational Metadata: Timestamps of visits, referral sources, and interaction histories with our service materials.
Lawful Grounds and Purposes of Processing
We process personal data strictly under established legal foundations recognized by applicable data protection legislation. Our primary purposes for processing include:
- Execution of Pre-Contractual Measures: Processing inquiries, scheduling consultations, and preparing bespoke service proposals upon your explicit request.
- Legitimate Business Interests: Enhancing service performance, securing our digital infrastructure, and conducting internal analytics to optimize user experience.
- Explicit Consent: Dispatching promotional newsletters, marketing insights, and targeted service announcements where you have actively opted in.
Data Retention Schedules
Personal data is not retained indefinitely. We enforce strict minimization principles ensuring information is kept only for as long as necessary to fulfill the specific purposes outlined:
- Inquiry and Prospect Records: Retained for a maximum duration of twenty-four months following the last documented interaction, unless a commercial contract is subsequently executed.
- Active Client Agreements: Stored for the duration of the contractual relationship plus an additional ten years to comply with statutory commercial and tax archiving obligations.
- Technical Log Files: Automatically purged or anonymized on a rolling basis after ninety days, unless required for investigating security breaches.
Disclosure and Third-Party Transfers
QUANTORIX SYSTEMS GROUP maintains a strict policy against selling, renting, or leasing personal data to commercial third parties. Data disclosure is limited strictly to authorized processors who assist in our operations, including secure cloud hosting providers, customer relationship management platforms, and legal advisors. All third-party processors are bound by rigorous data processing agreements enforcing confidentiality and compliance standards equivalent to our own. In rare instances, data may be disclosed to public authorities if mandated by binding legal processes or regulatory investigations.
Technical and Organizational Security Measures
We deploy robust technological and procedural safeguards to protect personal data against unauthorized access, accidental loss, alteration, or unlawful destruction. Our security architecture incorporates:
- Encryption Standards: End-to-end encryption for data in transit utilizing Transport Layer Security (TLS) protocols and advanced cryptographic algorithms for data at rest.
- Access Control Protocols: Multi-factor authentication and strict role-based access limits ensuring only authorized personnel handle sensitive records.
- Infrastructure Hardening: Continuous vulnerability scanning, intrusion detection systems, and regular security audits of our primary operational headquarters located at Raveschoot 22, 9080 Lochristi, Belgium.
Data Subject Rights and Empowerment
You retain comprehensive control over your personal information. Depending on the applicable legal framework, your statutory rights include:
- Right of Access: Requesting official confirmation of whether your data is processed, along with a copy of the specific records held.
- Right of Rectification: Demanding the immediate correction of inaccurate, incomplete, or outdated personal information.
- Right of Erasure: Requesting the permanent deletion of your data when it is no longer necessary for the original collection purposes.
- Right to Restrict or Object: Halting specific processing activities based on legitimate interests or withdrawing previously granted consent at any time without affecting prior lawfulness.
To exercise any of these rights, or to submit inquiries regarding our data governance policies, please direct your formal communications to our designated privacy office via [email protected] or contact us directly at 32 455 01 71 09. We commit to addressing and resolving all valid requests within the statutory timeframes mandated by law.
